Online data rooms house a repository of documents that are accessible via the Internet. Secure access is granted through a user identification and password. It provides cost savings over traditional data rooms, and offers a variety of benefits, such as a simple search functionality and collaboration capability.
When conducting M&A the seller must upload all relevant documents to an online data room in order that it can be examined by the buy-side. Due diligence is a crucial part of the M&A process, and failure to provide a complete set can cause delays or even stop a deal.
M&A VDR providers have a broad range of features, ranging from simple drag-and-drop file uploading to optical character recognition that automatically indexes files and creates the logical structure of a data room with index numbers. Certain M&A VDR providers provide specific permissions for documents, allowing users to specify access restrictions for each folder and file. Multi-factor authentication is another option that allows users to verify their identity in just only a few steps, like entering an SMS code.
A reliable online data room provider will have a support team available around the clock to answer your questions. Some provide a chat or phone line, while others have support channels that include email and live video conferences. They also offer detailed assistance guides and a Q&A section that lets users ask experts any questions.