A data room that is reliable provides the security and ease to exchange sensitive data. It lets companies monitor the activity of users and safeguard sensitive data from ransomware. Additionally, it provides a variety of tools to ensure that data is secure throughout the entire duration of a project. This includes a sophisticated digital rights management system, encryption of files and dynamic watermarking. Furthermore, some vendors offer landlines with phone support and multilingual interfaces that make collaboration across boards easier for non-English speakers.
The top-rated virtual data rooms provide a variety of reporting options to give users a better insight into the information they share. The detailed reports highlight the documents that are viewed and the number of times they’ve been accessed and who is viewing them. Other reports include a heat map, which shows which documents are the most popular among participants, and a summary of group activities.
In addition, the best data rooms have access to granular levels and two-factor authentication. They also allow you to restrict access to certain IPs and limit the length of time that people can view documents. The top-rated vendors also have multiple levels of redaction, that allow you to locate and remove sensitive information from documents.
Some vendors also offer customizable templates that allow users to personalize the collaborative workspace. You can, for instance, add a dashboard image and logo, alter the color of the user interface, and select an invitation email template. These tools allow you to ensure that a VDR is well-known to users and improves its usability. Some vendors offer AI-powered data redaction that makes it simpler and more accurate.